Every feature your kitchen needs to run tighter
Inventory counting, vendor management, prep scheduling, waste tracking, and food cost reports — all in one platform, all role-aware.
Inventory Counting
Zone-based mobile counting that matches your physical walkthrough. Partial bottle support. Count confirmation before submit.
Vendor Management
All your vendors in one place. Delivery schedules, contact info, order history. Included in base — not a premium add-on.
Suggested Orders
Auto-generated order suggestions based on PAR levels and current stock. Review, adjust, and send — no more clipboard math.
Prep Schedules
Link prep batches to recipes and watch ingredient quantities deduct automatically. The only SMB tool that connects prep to consumption.
Waste Tracking
Quick entry: item, quantity, reason. Builds the data source for waste trend reports so you can spot patterns, not just count losses.
Food Cost Reports
Real-time COGS, food cost %, variance reports, and waste trends. See it weekly instead of waiting for the monthly P&L.
AI Assistant Coming soon
Conversational AI that understands inventory context. Ask questions in plain English — available to all roles, not just owners.
Delivery Calendar Coming soon
Visual delivery schedule built from your vendor data. Know what's arriving, when, and from whom — at a glance.
Role-Based Access
Four distinct roles: owner, manager, shift lead, staff. Each sees what they need and nothing more. Recipe costs stay private.
Count the way you walk
Most inventory apps sort items alphabetically or by category. Your kitchen isn't organized that way. Estora lets you count by zone — walk-in, cooler, dry storage, bar — so the app follows your feet, not the other way around.
- Zone-based count order matching your physical layout
- Partial bottle counting (0.1 increments) for bar programs
- Count confirmation dialog prevents accidental mid-count submissions
- Data reliability signals coming soon
- Full audit trail — every count is timestamped and attributed
Who uses this
Shift leads run the counts. Managers review the results. Owners see the trends. Staff enter counts without seeing cost data.
One system for every vendor
Text the seafood vendor. Log into the broadline portal. Call the bakery. Your current ordering workflow has three different processes for three different vendors. Estora puts them all in one place.
- Vendor profiles: contact, rep, delivery days, payment terms
- Suggested orders calculated from PAR levels and current stock
- Delivery receiving: verify what arrived matches what was ordered
- Delivery schedule calendar with all vendors in one view
- Included in your base plan — competitors charge extra or fragment it
Prep that actually updates inventory
When your prep cook makes a batch of marinara, the tomatoes, garlic, and basil should deduct from inventory automatically. At the SMB level, only Estora does this — everywhere else, you'd need an enterprise system like Crunchtime.
- Recipe-linked prep batches with automatic ingredient deduction
- Prep schedule management for kitchen teams
- Consumption tracking tied to actual production
- Bridge the gap between "what we ordered" and "what we used"
Answers, not spreadsheets
Most inventory reports are built for analysts. Estora's reports are built for operators who need to answer one question: "Where is my money going?"
- Real-time food cost % — updated with every count and delivery
- Waste trend reports with reason codes (spoilage, over-prep, theft)
- Variance reports showing expected vs. actual usage
- CSV export coming soon
"Which location should I worry about?"
Multi-location operators don't need to see every number at every location. They need to see which location has a number they should worry about. Estora surfaces exceptions first.
- All-locations dashboard showing anomalies, not averages
- Cross-location food cost comparison
- Configure recipes and vendors once, deploy everywhere
- Per-location team assignment and permissions
- Cross-location ordering and inter-location transfers
On the roadmap
We're building in the open. Here's what's coming next.
Invoice Scanner
Snap a photo of a vendor invoice. OCR extracts line items and matches them to your inventory. No more retyping from faded thermal paper.
POS Integration
Connect Square, Toast, or Clover. Sales data flows in automatically — no manual entry, recipe-based deduction from every ticket.
Accounting Sync
QuickBooks integration that actually works. COGS entries, vendor payments, and purchase orders sync without manual reconciliation.